Scottish Ski Club Privacy Policy

Contact details

Name: Bill Aitken
E-mail:

The type of personal information we collect

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics (for example, name, contact details, and date of birth).
• Bookings made on behalf of race trainees (when the booking is for, where training will/did take place).

How we get the personal information and why we have it

The personal information we process is provided to us directly by you for one of the following reasons:

• To register for an account on this platform, in order to manage race training bookings.

We use the information that you have given us in order to identify you, and any trainees you are booking on behalf of. Dates of birth of trainees are necessary for us coaches to be able to group trainees based on age.

In addition to this, the names of your trainees will appear on the pages of sessions they are booked in to, visible to other users of the booking site. You can choose to opt out of this, by unchecking the "Show booked trainee names" setting on your account page. Trainee's names are only visible to users who are logged in to the site.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

1. Your consent. You are able to remove your consent at any time. You can do this by contacting Bill Aitken.
2. We have a vital interest.

How we store your personal information

Your information is securely stored.

We keep personal identifiers and details of bookings made for as long as you are involved with the race training program, and then for up to three years. We will then dispose of your information by wiping it from our database.

Your data protection rights

Under data protection law, you have rights including:

1. Your right of access - You have the right to ask us for copies of your personal information.
2. Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
3. Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
4. Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
5. Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
6. Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
7. You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us using the details above if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at the details above.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk